Billing coordinator – Brussels

 

 

The Interpublic Group of Companies, Inc (IPG) is an American multinational advertising and public relations company, covering a wide range of brands such as McCann Erickson, Draftfcb, Lowe & Partners, Weber Shandwick, Octagon, Golin , Jack Morton and few others. It is one of the “big four” global advertising agency. It has more than 40,000 employees globally.

Its subsidiaries specialize in consumer advertising, interactive marketing, media planning and buying, public relations and other specialized disciplines like public affairs,  sports and event marketing.

IPG Belgium a subsidiary of IPG runs a shared service center and takes care of the accounting and reporting of 20 entities of the group located in France, Belgium and the Netherlands.

IPG Belgium  has an opening for a billing Coordinator. This position reports to the business manager.

 

Essential Job Functions and Responsibilities

• In charge of monthly billing cycle  :
• Collect data from Account Managers (client proposals, client contracts, purchase orders, other persuasive evidence)
• Create and maintain client master data
• Create and maintain the contract in the ERP system SAP
• Maintain the billing list, follow-up with the Account Leads on the completion of the jobs
• Create draft invoices, first review of the invoices for accuracy and VAT compliance
• Send invoices for approval to Account Managers, receive edited draft invoices and prepare final invoices
• Resolve billing issues
• Follow up work in progress, compare cost budget of projects with actuals
• Prepare Project related journal entries (time transfers and cost transfers)
• Follow-up intercompany projects with other agencies of the group and liaise with other offices within the network to ensure fees and costs are billed on time
• Check accuracy of  Time entry :
• Chase consultants
• Perform basis analysis (time and costs entered on the correct job)
• Resolve time entry issues
• Assist on special projects as requested by Business Manager/Finance Director
• Customer Service :
• Responsive to internal and external requests
• Provide high quality support
• General admin support : filing invoices and projects, prepare audit questions

Quality control, management reporting

• Maintain and update client files (masterdata, contracts, purchase orders etc)
• Prepare activity reports for the Account Leads
• Work with Account Leads to prepare intercompany agreements
• Ensure efficient and accurate billing proces
• Maintain internal controls
• Provide ad hoc financials on projects to the account teams
• Meet deadlines

Profile

The ideal candidate has an experience  in Finance and/or Accountancy with 1-3 years relevant experience preferably in an international professional services company. The ideal candidate has a good business understanding and is familiar with billing in a service environment .  Fluently in Dutch and English is required. Good understanding of ERP preferably SAP is a plus. Good general IT literacy with advanced expertise in Excel.

 

Required strong points

• Accounting working knowledge
• Communication skills: build up relationship with colleagues
• Well-structured and organized
• Multitasker
• Ability to anticipate work needs and will follow through minimum direction
• Capable of meeting stringent deadlines while juggling many projects at once in a fast-moving environment
• Stress resistant
• Dynamic and flexible

Training

Internal coaching and training will be provided.

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PUBLIC RELATIONS MANAGER, Integrated Media Belgian Market

 

About Us

Weber Shandwick is a leading global communications network that delivers next-generation solutions to brands, businesses, and organizations in major markets around the world. As part of the wider Interpublic Group, we combine global reach with a strong local footprint – serving clients both locally and internationally. Guided by world-class strategic and creative thinkers, we have earned some of the most prestigious awards in the industry.

At Weber Shandwick, we believe in contributing value to earn value—whether that’s earned media, attention, reputation, loyalty, or business. Our culture is dynamic, inclusive, and open-minded. Here, you can be yourself, take ownership of your impact, and collaborate with a diverse team of media experts, strategists, creatives, digital specialists, and policy advisors. We invest in your growth and foster a supportive environment where creativity and innovation thrive.

 

About The Job

We are looking for a motivated, creative, and enterprising Public Relations Manager with around 5 years’ experience in integrated communications and media relations. You will work on a diverse portfolio of clients active in the Belgian market and internationally, spanning sectors such as professional services, sustainability, food & agriculture, technology, and healthcare.

In this role, you will develop and implement integrated communication strategies that enhance our clients’ presence and reputation across both traditional and digital channels. You will lead integrated campaigns, conceptualize creative activations, and deliver strategic insights through powerful social and analytics tools.

You will thrive in a fast-paced, collaborative environment, managing relationships with clients, media, and colleagues at all levels. Fluency in Dutch and/or French, along with a strong command of English, is essential.

 

What You’ll Be Doing

• Maintain daily client contact, serving as a trusted resource and advisor.
• Translate communications plans and strategies into day-to-day tactics.
• Counsel clients and colleagues on establishing effective relationships with stakeholders.
• Lead or co-lead story mining sessions with subject matter experts and client executives; develop news-making story angles that drive strong results.
• Understand news cycles, cultural shifts, industry trends and issues that directly and indirectly affect the client and analyze and distill meaningful insights from media coverage in Belgium. Understanding of the pan European/Brussels media landscape is a plus.
• Generate story ideas and topic angles, draft media materials, and pitch media to land earned coverage.
• Develop strategic messaging; support creation of integrated media plans and proposals.
• Measure and report campaign impact using social and analytics tools to continuously optimize results.
• Collaborate across teams, contribute to agency development, and assist with new business opportunities.
• Mentor and support junior team members, fostering their professional growth and success.

 

What We’re Looking For

• Around 5 years’ experience in public relations, agency or in-house, with a strong track record in media relations and integrated communications.
• Proven expertise in corporate communications, integrated strategy, media relations and thought leadership – preferably in professional services, HR, sustainability, food & agriculture, technology, or healthcare.

• Established relationships with Belgian media (reporters, editors, podcasters, freelancers and contributors). Knowledge of the pan-European/Brussels media landscape is a plus.

• Demonstrated success with media strategy, story development, and pitching and content creation.
• Experience writing PR plans and proposals with clarity and strategic insight.
• Ability to work independently and collaboratively within a team-oriented, fast-paced environment.
• Excellent oral and written business communication skills, with the ability to instill confidence in clients and colleagues.
• Strong project management skills and a proactive, adaptable approach to change and challenges.
• Proactive character, able to navigate changeable and fast-paced environments with high expectations.
• Fluent in Dutch and/or French, good command of English.

 

Why Join Weber Shandwick?

• Work with some of the most respected brands and innovative clients in Belgium and around the world.
• Join a diverse, inclusive, and award-winning team that values your unique perspective.
• Enjoy a culture that encourages creativity, collaboration, and continuous learning.
• Thrive in a supportive environment that balances high expectations with respect and work-life harmony.

Ready to Make an Impact?

If you’re passionate about shaping stories, building reputations, and driving integrated communications that deliver real results, we want to hear from you!

 

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Account Manager Healthcare 

 

What’s Happening? 

The Public Affairs Practice at Weber Shandwick Brussels creates world-class work and word’s got out… Our reputation for delivering engaging campaigns that strike up conversations between policy makers and companies means we’re working with an enviable client list across a diverse range of sectors including; digital, healthcare, energy, transport, sustainability, social, trade, financial services and agriculture. 

We are looking to appoint an experienced PR professional to join our Public Affairs Healthcare practice at Account Manager level. This is a fantastic opportunity to join a successful team and take the next step up in your career at an award-winning global agency. 

 

The Role and Responsibilities 

• Leads/manages multiple integrated work streams and partners with client leads to deliver on time/on budget work; 

• Drives development of tactical plans, translating strategies into tactics, ensuring high quality deliverables align with strategies 

• Demonstrates a thorough understanding of how to design and implement public affairs campaigns on behalf of government, corporate and trade association clients, with an emphasis on highly-regulated industries 

• Applies working knowledge of communications to manage policy communications strategies on behalf of clients  

• Actively participates in the development and implementation of program recommendations 

• Supports new business pitch content creation and organic business growth efforts (proactive/reactive) 

• Contributes to marketing and business development efforts; 

• Mentors junior staff; 

 

What We’re Looking For 

• 3-6 years relevant working experience. Previous experience in a public affairs role in-house, in consultancy or experience working in the EU institutions is preferable. 

• A passion for external affairs and policy, supported by a curious mind and a strong interest in healthcare issues  

• Applied experience and understanding of the EU institutions and political dynamics surrounding healthcare policies. 

• Strong business acumen and appreciation of the commercial impact of policy decisions 

• Capability as an advisor, including first class communication and writing skills 

• An entrepreneurial approach to client servicing and business development 

• Dynamic team player and able to work in a fast-paced environment 

• Excellent interpersonal skills  

 

What We Offer 

• Growing professionally in a trendsetting agency working with both local and global clients. 

• A creative and casual dress company culture where you can be yourself, grow and innovate. 

• Our flexible working model 

• A competitive package and benefits. 

• A great chance to learn and develop in this highly agile role. 

 

About us 

With over 15 different nationalities in the office, Weber Shandwick Brussels truly represents the heart of Europe. We’re lucky to attract some of the best minds in PR & Comms. We’re dynamic, open-minded and fun. At Weber Shandwick, you can be yourself and own your impact. 

We encourage an inclusive work environment where being authentic, caring for each other and being entrepreneurial are part of our core ways of working. We foster a culture of growth and collaboration, we celebrate the hard work we do, and we care for each other’s wellbeing while doing it. Come work with us and be a part of shaping culture. 

 

Note from the Talent Acquisition Team 

Weber Shandwick is an Equal Opportunities Employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin or disability status. We make our careers website accessible to all users, if you need accommodation to participate in the application process, please let your Recruiter know. We got you! 

 

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